Letters From Now gives great importance to the protection of your personal data. In this privacy statement, we want to give clear and transparent information on which personal data we collect and how we handle them. We do everything to guarantee your privacy and therefore handle personal data with care. Letters From Now adheres in all cases to the applicable laws and regulations, including the General Data Protection Regulation (AVG or GDPR).
Letters From Now is responsible for the processing of your personal data. If you have any questions after reading our privacy statement, or in a more general sense, or if you wish to contact us, you can do so via the contact details below:
We never pass on personal data to other processors with whom we have not concluded a processing agreement or who themselves are not in compliance with the General Data Protection Regulation. With these parties (processors) we obviously make the necessary agreements to ensure the security of your personal data.
We may share personal data with external parties - recipients if this is necessary for the execution of the purposes described above. For example, we share data with partners with whom we organize activities in cooperation (including, but not limited to, organizers of opportunities on the platform Letters From Now or structural partners of Letters From Now for whom we organize specific activities), subsidizing authorities / government departments, external trainers and media.
Naturally, we will make the necessary arrangements with these parties to guarantee the security of your personal data and that your data will be treated confidentially.
At no time do we sell or rent your personal data to third parties. We never pass on your contact details to third parties for commercial purposes.
We may share personal data with other third parties if you give us permission to do so. You always have the right to withdraw this permission.
Furthermore, we will not pass on the data you provide to other third parties, unless this is legally required and permitted. An example of this is the police requesting (personal) data from us as part of an investigation. In such a case we must cooperate and are therefore obliged to hand over these data.
We do not provide personal data to parties located outside the European Economic Area.
Letters From Now does not keep personal data longer than necessary for the purposes we have described above, taking into account the period necessary to meet legal requirements (e.g. in the field of accounting). However, storage periods may vary according to the purpose. In any case Letters From Now commits itself to keep your data no longer than 5 years after our last contact.
We have taken appropriate technical and organizational measures to protect your personal data against unauthorized access, use, loss or disclosure. For example, we have taken the following measures: All persons who can consult your data on behalf of Letters From Now are bound to secrecy.The files in which your data are stored, are secured with a password.
We anonymize or pseudonymize your personal data if necessary.
We make backups of the files in which your personal data are stored so that we can restore them in case of physical or technical incidents.
We regularly test and evaluate our measures.
Our employees are informed about the importance of protecting personal data. They follow a number of clear guidelines for this and are regularly trained and made aware of their responsibilities.
These employees are granted access to your data insofar as they need this information to perform their tasks properly.
For new projects that may have an impact on your privacy, a comprehensive analysis is done to ensure your rights, the security and protection of your personal data.
Should an incident occur involving your data, you will be personally notified in the circumstances provided by law.,
However, should an incident occur involving your data, you will be personally notified in the circumstances provided by law.
your rights in relation to your data
You have the right to access and copy the personal data relating to you. You have the right to correct and complete data that is inaccurate or incomplete. You have the right to delete personal data received from you which is no longer strictly necessary for the purposes for which it was processed. However, we reserve the right to determine whether your request is justified.
You have the right to restrict data processing: if you object to the processing of certain data, you can ask for this processing to be stopped.
You can also object (oppose) to the way certain personal data about you are processed. For example, you have the right to object to the use of your personal data for direct marketing purposes (via unsubscribe options in emails).
You also have the right to have the data you provided transferred by us to yourself or on your behalf directly to another party.
Based on your click behavior in our digital mailings, we can send you targeted mailings.
At the top of this privacy statement you will find how you can contact us to exercise your rights. We may ask you to identify yourself before we can comply with these requests. To verify your identity, we will ask you to send us a copy of your identity card. We strongly advise you to make your passport photo invisible and to indicate that it is a copy.
complaints
If you have a complaint about the processing of your personal data, please contact us immediately.
You always have the right to submit a complaint to the supervisory authority in the field of privacy protection:
Gegevensbeschermingsautoriteit (GBA)
Drukpersstraat 35, 1000 Brussel
commission@privacycommission.be